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Author Topic: Export analysis - making the Kiva Export Button work for you  (Read 18476 times)
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Christopher
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« on: November 26, 2007, 10:56:16 AM »

The option to export details of loans left a little to be desired, and the format made it hard to analyse...

I have created a spreadsheet (in Microsoft Excel and OpenOffice.org Calc formats) which will analyse the data further, splitting fields to allow better sorting, and fields that contain numeric information are now formatted as proper currency or date fields.  I personally prefer OpenOffice.org, though I realise one or two people might use Microsoft Excel  Cheesy

The Excel version does require the Analysis ToolPak to be installed - there is no such need for the OpenOffice.org version.

The files are here, which also includes a basic readme with instructions.

Basically you just copy a fresh download of your Kiva Export into a 'My loans' tab in the spreadsheet - it does all the necessary using functions, formulas and calculations.  No macros are used for those worried about security risks.

I have only been able to do limited testing on a few different versions of Microsoft Office - please let me know if it works in your version (XP, 2002, Vista etc).

Some basic summary analysis is included.  I would really like to hear from you if you think their are other / better ways to analyse the data.


* screenshot_1_invested&loans.png (6.63 KB, 310x330 - viewed 711 times.)

* screenshot_2_loansdue.png (11.29 KB, 310x650 - viewed 152 times.)

* screenshot_3_bycountry&status.png (12.78 KB, 485x657 - viewed 147 times.)

* screenshot_4_details.png (47.84 KB, 1600x600 - viewed 165 times.)
« Last Edit: November 27, 2007, 10:02:27 AM by Christopher » Logged

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Claus-Peter
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« Reply To This #1 on: November 26, 2007, 11:33:46 AM »



I have created a spreadsheet (in Microsoft Excel and OpenOffice.org Calc formats) which will analyse the data further, splitting fields to allow better sorting, and fields that contain numeric information are now formatted as proper currency or date fields. 

The Excel version does require the Analysis ToolPak to be installed

The files are here in a zip file, which also includes a basic readme with instructions.

I have only been able to do limited testing on a few different versions of Microsoft Office - please let me know if it works in your version (XP, 2002, Vista etc).

Some basic summary analysis is included.  I would really like to hear from you if you think their are other / better ways to analyse the data.



Hi Cristopher,

I am always interested in this kind of tooling. I am working with Excel 2002 (and I do not want to change out of business reasons). I would be interested to some testing with Excel 2002. But first I will have to understand more about the "Analysis ToolPak". Is this included in the standard excel Tool or is this a seperate tool ? If it is a seperate tool, where can I find it ?

Claus-Peter
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Peter S
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« Reply To This #2 on: November 26, 2007, 11:38:09 AM »

Christopher -

thanks !

This is truly excellent.  Glad to report it seems to be working fine in MS Office 2003 under XP SP2.

What I really wanted to have, and never had any way of finding out until now, was a list of loans in the order in which they are due to be fully repaid, with all the projected finish dates.   Now I know for example that I can look forward to having 4 loans repaid in full on April 22nd 2008.    I can do the data sort for that easily enough in the "details" sheet.

Thank you so much for this.

Peter






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Christopher
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« Reply To This #3 on: November 26, 2007, 11:46:38 AM »

But first I will have to understand more about the "Analysis ToolPak". Is this included in the standard excel Tool or is this a seperate tool ? If it is a seperate tool, where can I find it ?

Hi Claus-Peter,
It is included within MS Excel, though it is perhaps not installed (or activated) by default.
In Excel go to: Tools > Add-Ins… > Analysis ToolPak
Check the box to activate - you might be asked for the original disk or install files location.
Let me know how you get on with it.
C
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Claus-Peter
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« Reply To This #4 on: November 26, 2007, 01:59:39 PM »


Let me know how you get on with it.



Hi Cristopher,

thx for the info. I will let you know how I get on with it ...

Claus-Peter
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Christopher
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« Reply To This #5 on: November 26, 2007, 02:26:12 PM »

There is a issue with date formats (depending on what locale you computer is set to ie US or UK English and the date format each use - m/d/y or d/m/y)
Thanks to Henry I think we have worked out a solution...
For those of you getting #value errors with version 1 please try this version:
http://cjw.me.uk/kiva/spreadsheets/index.html
« Last Edit: November 27, 2007, 07:56:52 AM by Christopher » Logged

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Diane R
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« Reply To This #6 on: November 26, 2007, 03:42:57 PM »

There are still a few other issues we uncovered, mostly having to do with "numbers in text format" getting converted "helpfully" by Excel into "actual numbers" format upon copying, which messes up the expected formulas.  Christopher has a copy of my Kiva export (!!) and we're still working on those issues.  BUT, he needed to stop for dinner and a brain-rest, so more later.  Stay tuned!  (This is gonna be GREAT when we get it all up and running smoothly, folks!!  Cheesy)

--Diane.
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Christopher
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« Reply To This #7 on: November 27, 2007, 04:41:21 AM »

Quote
Finally got to trying this tonight before bedtime.  And VOILA!!  I pulled a new fresh export, opened it and used CTRL-A/CTRL-C  to copy it all to the clipboard.  I opened the US version of your spreadsheet which we were using this afternoon, right-clicked within the My Loans tab, chose Paste Special, and left the defaults as presented (Paste: All,  Operation:  None  were the only two radio buttons selected).  It worked.
[snip]
I declare complete success... at least enough so I can go to bed now, LOL!  Well done, sir, and now I will have FUN exploring my portfolio again!!

(1)  My 3 most recent loans marked PAID BACK under status column S, have a "1" in the "Projected finish" column K rather than "Finished".  One of them was projected to end Nov. 21, and two Nov. 26.  All three are paid off.  You might want to arrange it so if the PAID BACK designator is there, column K switched to "Finished".  I don't know why they should still think there'll be paying off within the month, when all 3 dates have passed and they've already been marked PAID BACK.

(2)  I thought of another sort I would dearly love to do on the data, but cannot now because of the column separations.  Maybe you have hidden columns that I could use?  What I want to do is sort all my loans by anniversary day-of-month, regardless of actual month or year.  That is, I want all the loans scheduled to make a payment on the 27th of the month to sort together, followed by all schedlued to pay on a 28th, etc.  I like to look and see which loans should be "active" in some way today, or the next day.  And that comes irrespective of which month it is, so only the day-of-month value would be needed for that sort.  Any way to do that with the data that's already there?

This is really fab, thanks SO much for the work you've put into it!!  I'm glad I could help debug somewhat.

Diane, Very happy to hear the original (US) version worked for you when redoing a cut and paste special.
Will have a look at when it highlights a finished - I suspect it is due to rounding and days of month (30 v 31) but I could just get it to report Finished if Paid Back is the status.
I think it would be possible to break the date down so we can order and filter by the day of the month so that you have a similar summary as to the months due for days.  Might be a bit strange as it might report something due on the 31st in a month with only 30 or 28 days.
Have also worked out how to handle refunds so will update that - anyone had a defaulted loan and willing to share their data?
Anyone up for further testing tonight in "Debugging hell"?
Cheers
C
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Christopher
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« Reply To This #8 on: November 27, 2007, 07:58:24 AM »

Now at version 1.2
Please use the latest version from: http://cjw.me.uk/kiva/spreadsheets/index.html

FIXED issue with misreporting in column K when Loan Status was Paid Back - thanks Diane
FIXED issue when updating pivot table so that countries reorder to ascending alphabetical order
NEW day of the month loan due is now calculated and included in column K, a summary is provided on the Summary sheet
RESOLVED calculation is now made for Refunded loans, totals per loan status now calculated separately (Defaulted status remains an issue)
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Eli
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« Reply To This #9 on: November 27, 2007, 05:24:06 PM »

WOW, is that ever NICE!  Excellent job Christopher.  You should be proud to figure such a thing out!  How much time did that take you?  I'm amazed.

I set one up for each account.  It will be a delight to be able to show the account statistics to my family! 

Thank you so very much!!! Hurrah
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